A
Section A
Board Report – Camp Chairman's Team Evaluation
1. Committee Performance Feedback
Camp Advisor's assessment of each executive committee member — June 2026:
Hospitality
Gladys
- Performed very well overall.
- Maintained clear and effective communication between the Senior Pastor and speakers.
- Ensured that all arrangements were well taken care of.
People & Welfare
Ephron
- Did an excellent job.
- Registration process was handled very smoothly.
- Although he only joined on Friday night, most participant names and hotel room allocations had already been confirmed earlier.
Programme
Marcus Kwek
- Delivered a great job.
- Demonstrated strong flexibility in adjusting and coordinating the programme when needed.
Logistics & Venue
Cindy
- Worked extremely hard on bus arrangements and coordination with MV.
- Consistently went beyond what was asked to ensure everything ran smoothly.
- Showed strong commitment, initiative, and ownership in her role.
Meetings & Services
Sabrina
- Did an outstanding job.
- Successfully arranged all services, including emcee rostering, in a very organised and effective manner.
Marketing & Publicity
Marcus Tay
- Did a great job coordinating with Lian Sie on t-shirt and booklet, including providing information for booklet printing.
- Took his role seriously and demonstrated strong ownership.
Treasurer
Eleanor
- Took ownership on tracking and managing accounts.
- Room for improvement in teamwork and collaboration.
Recommendations for Next Year Chairman Selection
- Recommended candidates: Gladys or Sabrina. Both have demonstrated strong leadership and reliability, and have been in camp committee for at least two years. Push/promote Youths or Young Adults into leadership.
- Ephron & Marcus Tay — recommended to continue in next year's committee. Consider grooming them for chairman roles in the year after.
- Cindy — highly dedicated and hardworking. As she is still relatively new to the church, continue observing her church involvement before making a chairman decision.
2. Overall Camp Outcome
- Camp was successfully conducted with encouraging feedback from members. Praise God for His faithfulness throughout — from planning to execution.
- Members were blessed through messages, fellowship, devotion groups, and the overall experience — reconnecting, building deeper relationships, and growing together as a church family.
3. Planning Journey & Committee Collaboration
- The first Camp Committee meeting was held in September 2025. Looking back, it is remarkable how much ground was covered from that first discussion to the completion of the camp.
- Despite the many decisions and challenges along the way, the committee remained united, flexible, and committed. The willingness of everyone to step up and take ownership contributed greatly to the camp's success.
4. Spiritual Impact & Programme Highlights
- Messages were well received — many members shared that they were encouraged and touched by the Word.
- The thanksgiving and testimony session was a meaningful highlight, allowing members to share how God had spoken to them during camp.
- Devotion groups provided a platform for reflection, open sharing, and mutual encouragement, strengthening members' relationships with God and one another.
Member Feedback & Testimonies
Receiving God's words · Touched by the Holy Spirit · Fellowship · Durians & fireworks · Great food · Great place
5. Devotion Groups & Member Engagement
- DGLs played a key role in facilitating meaningful discussions and encouraging participation within groups.
- Many DGLs began engaging members before camp, building connection and anticipation ahead of arrival.
- Devotion groups helped members feel connected and provided a safe space for sharing and fellowship.
6. Logistics & Transportation
- Transportation involved coordination across Singapore–Millenia Village transfers and the Day 3 town trip. Appreciation to the Bus ICs, Vivien, and all guides for their support.
- Special mention to Cindy for meticulously verifying passenger lists one by one to ensure no member was missed.
Learning Point
- Earlier consolidation of transport requirements and clearer submission deadlines may help streamline coordination further.
7. Venue, Accommodation & Catering
- Millenia Village provided a suitable environment, with members appreciating the facilities, surroundings, and comfort. Food quality was well received.
- Appreciation to Tris and the Millenia Village team for their hospitality and excellent service.
8. Sound & AV Arrangements
- The Sound & AV team provided essential support throughout, ensuring sessions ran smoothly.
- Initial sound equipment costs exceeded the allocated budget. Through further coordination, a suitable solution was found — praise God for His provision and the team's perseverance.
Learning Point
- Technical requirements and costs should be assessed earlier in the planning stage to allow more time for evaluation and budgeting.
9. Manpower & Volunteer Support
- Camp was made possible through the combined effort of many serving teams: Camp Committee, Devotion Group Leaders, Bus ICs and guides, Sound & AV team (including worship team), and Logistics and support teams.
- Many volunteers served faithfully behind the scenes — their unseen contributions were essential to the smooth running of the camp.
10. Challenges Faced & Areas for Improvement
Budget management
- Earlier costing and a buffer to the camp fee may help with better financial planning — while being mindful not to overcharge members.
Communication & coordination
- Multiple teams required continuous communication and alignment. A more structured timeline with clearer milestones may reduce last-minute coordination.
Programme flow & timing
- Services began approximately 15 minutes late due to punctuality. To improve on this moving forward.
11. Recommendations for Future Camps
- Begin the planning timeline early, while maintaining flexibility for adjustments.
- Continue involving DGLs earlier to strengthen member engagement and anticipation.
- Confirm major vendors, logistics, and technical requirements earlier where possible.
- Continue encouraging more members to serve in different capacities to build ownership within the church.
12. Final Reflection
- From the first meeting in September 2025 to the end of camp, it has been a meaningful journey of faith, teamwork, and service.
- The success of the camp was not only in the programmes planned, but in the many individuals who faithfully gave their time, effort, and heart.
- We thank God for His guidance, provision, and faithfulness. May this camp continue to bear fruit in the lives of our members.
B
Section B
Camp Feedback Survey
Board Update
- Camp feedback forms have already been distributed.
- Survey results are pending.
- Full analysis and findings will be presented to the Board once responses are received and consolidated.
C
Section C
Proposed Future Camp Timeline & Pre-Camp Briefings
July
By End July
- New Camp Chairman selected and appointed
August
By End August
- Chairman forms full Camp Committee
- Initial identification of potential DGL pool begins
September
By End September
Chairman submits to Camp Advisor:
- Proposed camp structure
- Initial budget
- Preliminary committee structure
- Tentative theme direction
Also:
- First Camp Committee Meeting conducted
October
By End October
Confirm:
- Camp Theme
- Camp Verse
Publicity begins:
- Save-the-date announcements
- Camp dates released to congregation
Venue not required to be announced yet.
November
By End November
Venue must be:
- Identified
- Evaluated
- Presented to Board
- Approved by Board
Approval includes:
- Room booking authorization
- Deposit approval if required
December
By End December
Venue — must be fully secured:
- Venue confirmed
- Rooms booked
- Deposit paid
Speaker — must be secured:
- Speaker confirmed
- Initial communication completed
AV & Technical — must be completed:
- Technical requirements finalized
- AV quotations obtained
- AV vendor / event company selected
Microsite — camp microsite launched. Must contain:
- Camp theme
- Camp verse
- Speaker profile
- Venue information
- Venue photos
- Venue videos
- Amenities
- General camp information
Purpose: Build anticipation, generate excitement, and prepare congregation for registration opening.
January
Registration Opens
- Camp registration officially opens
February
End February
- Early Bird Registration closes
March
- Registration continues
- DGL recruitment finalized
- DGL assignments begin
April
15 April
General Registration closes. Reasons:
- Final attendance count required
- Room allocation required
- T-shirt sizing required
15 April:
- Final T-shirt artwork submitted to printer
May
End May
- T-shirts delivered
June
First Week of June
Camp booklet printing completed. Before printing:
- Programme finalized
- Speaker schedule finalized
- Session details finalized
- Room allocations finalized
- Transport details finalized
- Digital camp booklet / microsite updated with final information
Pre-Camp Briefings
3 weeks before camp
DGL Briefing
- Discussion materials
- Facilitation expectations
- Group assignments
- Pastoral considerations
2 weeks before camp
English Service Briefing
- Travel details
- Packing list
- Registration process
- Camp reminders
1 week before camp
Chinese Service Briefing
- Travel details
- Packing list
- Camp reminders
- Final announcements